Stop giving away extra work for free.
ScopeGuard compares jobsite updates, customer requests, and crew notes against the approved project scope — helping contractors catch potential change orders before extra work damages the job’s margin.
You review every alert. You approve every change order. Nothing goes to the customer without your sign-off.
Approved project scope
- Paint living room walls — two coats, standard white
- Prep and tape trim, protect flooring
- Remove and reinstall switch plates
New jobsite update
“Can you also paint the ceiling and the built-in shelves while you’re in there?”
Potential scope change detected
Ceiling and shelf painting were not found in the approved scope.
Est. additional labor
4–6 hrs
Est. additional materials
$90–$140
Small requests become expensive mistakes.
It rarely looks like a big deal in the moment. One extra request, handled on the fly, with nothing written down — repeated across every job, every month.
Without ScopeGuard
- 1
Customer makes a request
A quick call, text, or comment on the jobsite: “Can you also...?”
- 2
The crew says yes and keeps working
It seems small, so nobody stops to check it against the scope.
- 3
The work gets done
Extra hours and materials go into the job like everything else.
- 4
It's never written down
No change order, no updated price, no paper trail.
- 5
The contractor absorbs the cost
Labor and materials come out of the job's margin — for free.
Result: unbilled labor and materials, and no record of what was requested.
With ScopeGuard
- 1
Customer makes a request
The same call, text, or jobsite comment comes in as usual.
- 2
ScopeGuard compares it to the approved scope
The request is checked against the estimate and contract.
- 3
A possible scope change is flagged
The contractor gets an alert before the extra work is finished.
- 4
The contractor reviews and decides
Approve, edit, or dismiss the flag — the call is always yours.
- 5
A change order gets drafted
The extra work is documented and priced before it's absorbed.
Result: extra work gets documented, priced, and reviewed before it’s given away.
Four steps from approved scope to documented change order.
Add the approved scope
Upload the estimate, contract, or original project details.
Capture project updates
Collect customer messages, crew notes, photos, and jobsite updates.
Review potential changes
ScopeGuard compares new information against the approved scope and flags possible additional work.
Prepare the change order
Review the alert, adjust the pricing, and create a professional change-order draft for customer approval.
At every step, you stay in control. ScopeGuard flags and drafts — you review, adjust, and approve before anything is final.
The moments that usually turn into unpaid work.
ScopeGuard watches for the specific signals that tend to precede a missed change order.
Added customer requests
A new ask that comes in by call, text, or in person on the jobsite.
Additional labor
Extra hours or trips that go beyond what the scope accounted for.
Material upgrades
A switch to a different product, finish, or grade than what was quoted.
Quantity changes
More square footage, more units, or more rooms than originally scoped.
Unexpected site conditions
Issues found once work starts — like damage or code problems — that add work.
Tasks not listed in the scope
Work mentioned in conversation but never written into the estimate.
Customer-requested revisions
Changes to a decision that was already made and priced.
Details that need clarification
Vague or conflicting information worth confirming before work continues.
Try a sample scope comparison.
This is a simplified, front-end example so you can see how a flag comes together. Book a demo to see it work with your own estimates and messages.
Front-end demonstration — no data is sent or stored
Approved scope
“Paint the living room walls with two coats of standard white paint.”
Customer message
“Can you also paint the ceiling and the built-in shelves?”
Built around money, documentation, and control.
ScopeGuard doesn't promise a specific outcome. It gives you a consistent way to catch and document the work that's easy to miss.
Protect project margins
Catch extra work while it's still possible to document and price it.
Document additional requests
Keep a record of what was asked for, when, and by whom.
Help crews communicate changes
Give your crew an easy way to flag something instead of just handling it.
Reduce billing confusion
Fewer surprises at invoicing when extra work was tracked as it happened.
Create more consistent change-order workflows
Move from ad hoc handling to a repeatable process across every job.
Keep the owner involved before extra work begins
Get a heads-up while there's still time to decide, not after the fact.
Maintain organized project records
Scope, updates, and change orders live in one place for each job.
Built for trades where scope changes on the job.
If your crews ever hear “can you also...” while they're working, ScopeGuard was built for your trade.
Remodelers
Kitchen and bath jobs shift constantly once walls open up and clients see the space in progress.
Example
A demo reveals outdated wiring behind the wall. The homeowner asks the crew to "just handle it" while they're in there — extra electrical work that was never priced.
Painters
Small additions — a ceiling, a closet, a trim detail — are easy to say yes to on the spot.
Example
The scope covers living room walls only. Mid-job, the customer asks for the ceiling and built-ins too, and the crew paints them without a second thought.
Flooring Installers
Subfloor condition and material swaps often aren't visible until the old flooring comes up.
Example
Pulling up old tile reveals subfloor damage that needs to be replaced before new flooring goes down — work outside the original quote.
Landscapers
Site conditions and "while you're here" requests add up fast across a multi-day job.
Example
The scope covers a new patio. Partway through, the customer asks the crew to also regrade a low spot in the yard for drainage.
General Contractors
Coordinating multiple trades means scope changes can enter through any conversation on site.
Example
A sub mentions a code issue to the homeowner directly. The homeowner tells the GC's crew to fix it, and it gets done before it's ever priced or approved.
Specialty Contractors
Roofing, HVAC, electrical, and other specialty trades often uncover issues mid-installation.
Example
A roofing crew finds rotted decking under old shingles. It has to be replaced to do the job right, but it wasn't part of the original estimate.
AI identifies the possibility. You make the decision.
ScopeGuard's job is to surface what might be missing from the approved scope. Your job — the one that matters — is deciding what to do about it.
- Alerts are recommendations, not final decisions.
- Contractors review every finding before anything happens.
- Pricing always stays under the contractor's control.
- Nothing is sent to a customer without approval.
- ScopeGuard supports your existing process — it doesn't replace it.
Not a substitute for legal advice
ScopeGuard helps identify possible scope changes and prepare documentation. It is not a law firm and does not provide legal advice. Contracts, change-order language, and lien-related requirements should be reviewed by a qualified attorney or professional familiar with your local regulations when it matters.
Straight answers before you book a call.
What exactly does ScopeGuard do?
ScopeGuard compares ongoing project activity — customer messages, crew notes, photos, and updates — against your approved scope, estimate, and contract. When something looks like it falls outside that scope, it alerts you and helps prepare a change-order draft for your review.
Does it automatically send change orders?
No. ScopeGuard never sends a change order, sets a final price, or makes anything binding on its own. It prepares a draft. You review it, adjust the pricing and language, and decide if and when it goes to the customer.
Will it replace my project manager?
No. ScopeGuard is a tool your project manager or owner uses, not a replacement for one. It's built to catch things that are easy to miss in the middle of running a job — the decisions still belong to your team.
Can it understand my existing estimates and contracts?
Yes. You upload the estimate, contract, or project scope documents you already use, in the format you already have them. ScopeGuard uses those as the baseline for comparison.
What types of contractors can use it?
ScopeGuard is built for general contractors, remodelers, painters, flooring installers, landscapers, roofing companies, installation companies, and other trades that manage scopes that can change once work begins.
Can my crew submit voice notes and photos?
Yes. Crews can share quick voice notes, jobsite photos, and written updates, so changes get captured as they happen instead of relying on someone remembering to write it down later.
What happens if an alert is incorrect?
You can dismiss it. Every alert is a suggestion based on the information available, not a final determination. If it doesn't match what's actually happening on the job, you simply mark it as not applicable.
Does ScopeGuard determine my final price?
No. Pricing is always set and controlled by you. ScopeGuard may help estimate additional labor or materials as a starting point, but the final numbers on any change order are yours to set.
How long does setup take?
Setup involves adding your existing estimate or contract templates and connecting the ways your team already communicates updates. Most of the work is uploading documents you already have — a member of our team can walk you through it during a demo.
Is ScopeGuard currently accepting new customers?
We are currently speaking with contractors interested in early access and guided demonstrations. Book a demo to see how ScopeGuard could fit into your current project workflow.
Have a question that isn’t answered here?
Ask us on a demo callFind the work that should have become a change order.
Book a demonstration to see how ScopeGuard could fit into your current project workflow.